EzMedSource Workflow

From "need a part" to bids in your inbox — in under a minute.

A real walkthrough of the EzMedSource RFQ flow. Hospital buyer in the cafeteria. Vendor reps in seven time zones. Zero copy-paste.

0:00
start

Buyer searches "LIFEPAK 20e battery pak"

Postgres FTS + trigram search. Faceted filters: manufacturer, modality, condition.

0:12
sec

Adds 3 items to the RFQ cart

Two batteries, one charger, one user-manual reprint. Multi-product cart submits as one RFQ.

0:31
sec

Fills out RFQ form (qty, deadline, ship-to)

Pre-filled with org defaults. Optional notes for vendors. SLA deadline picker.

0:44
sec

Fanout to qualified vendors

Every approved vendor for those SKUs gets an HMAC-signed response link. /vendor/rfq/respond/[token] — no login needed.

0:50
sec

Vendor email lands · vendor inbox updates

SendGrid with RFC 8058 List-Unsubscribe, bounce + complaint webhooks, suppressions enforced.

0:58
sec

Buyer sees confirmation + dashboard timeline

Next morning 8AM Central: daily digest rolls up overnight responses. Compare, accept, counter — all in /dashboard/rfqs/[id].

8
Vendor websites the old way — each with its own quote form, login, and follow-up email.
1
EzMedSource RFQ. Same vendors, one form. Bids return as a comparable table.
shop.ezmedsource.com/aami Free buyer accounts during beta. Live RFQ demo at AAMI — book one at shop.ezmedsource.com/aami and bring a part you actually need.
Sign up at
shop.ezmedsource
.com/aami